Circulating vs Owning Libraries

Because one of the goals of Evergreen Indiana is to allow patrons to borrow materials from participating libraries, there are two different (sometimes overlapping) types of lending institutions in the consortium: circulation (or owning) libraries and checkout/renew (or circulating) libraries.

It is important to be able to identify the difference between the two types since the Evergreen Indiana Circulation Policy allows different permissions to each type of library.

Circulation (Owning) vs. Checkout/Renew (Circulating) Library Privileges #

• Circulation (Owning) libraries are the libraries that own the item. Circulation libraries may:
  • Mark the item lost, damaged or claims returned in the system.
  • Collect or forgive lost, damaged or processing fees.
  • Receive remote circulation credit.
  • Collect any fines and fees due to an Evergreen Indiana library.

• Checkout/Renew (Circulating) libraries are the libraries where items have been checked out. Checkout/Renew libraries may:
  • Receive the circulation count.
  • Assess circulation fines.
  • Forgive overdue fines owed to that checkout/renew library.
  • Collect any fines and fees due to an Evergreen Indiana library.

Example

• Patron
  Cardholder with an Evergreen Indiana account. See also: user, customer, etc.
  A of Library A places a Hold

  A request placed by staff or patrons for materials to be picked up at a selected location (see Pickup Library).

  on an item from Library B.
• Library B pulls the item and transits it to Library A.
• Library A checks it out to Patron
  Cardholder with an Evergreen Indiana account. See also: user, customer, etc.
  A.

In this situation, Library B is the Circulation Library

, and Library A is the checkout/renew library.

Identifying Circulation vs. Checkout/Renew Library #

As is stated above, an item may only be marked lost, damaged, or claims returned by the Circulation Library

. In order to mark an item lost, damaged or claims returned, library staff must first identify who the circulation and checkout/renew libraries are.

In the Checkin, Patron

record and Item Status

Item Status allow syou to see the status of an item without having to go to the actual bibliographic record.

screens of the Evergreen Client

Browser-based staff interfafce for the Evergreen Integrated Library System or Software (ISL).

, go to the grid manager and choose Checkout/Renewal Library and Circulation Library

The library which is the home of the item.See also: Owning library

from the column picker list or the Manage Columns menu entry. The corresponding library(-ies) will appear in these columns.

Contact the Circulation Library

The library which is the home of the item.See also: Owning library

#

A library staff member at the checkout/renew library must inform the Circulation Library

that the item has been reported as Lost, Damaged or Claims Returned through one or more of the suggestions below and the item must be transited back to the Circulation Library

The library which is the home of the item.See also: Owning library

:

• Consulting the Circulation Support Contact List and calling the Circulation Library
  The library which is the home of the item.See also: Owning library
  .
• Consulting the Circulation Support Contact List and emailing the Circulation Library
  The library which is the home of the item.See also: Owning library
  .
• Setting an item alert with the staff member’s initials and the date.
• Physical note tucked into the item’s pages with the staff member’s initials and the date along with a description of the situation. Sample slips may be printed from the Evergreen Indiana Blog website.
  • Damaged Transit Item Slip

NOTE: Multi-branch systems may share material across their system by altering the Circulating Library

to match the branch the materials are moving to. The Owning Library may stay the same.