Updates Newsletter

Weekly Update – June 21, 2011

De-duping project

The Evergreen Indiana community is busy serving patrons with programs such as summer reading during the summer months so what better time to merge catalog records and streamline the Evergreen Indiana catalog? From July 1-4, a de-duping script will run on the production servers, merging similar bibliographic records in the Evergreen Indiana catalog. A full cataloging freeze will be in place from June 30 to July 5 to accommodate this process. Please do not add holdings or create original catalog records during that time. After the de-duping script runs, we will have merged 1.2 million records in the catalog! Your patrons will be pleased to find the item they are looking for by clicking on ONE bibliographic record instead of wading through a list of similar items.

Thank you to the cataloging committee whose expertise we’ve relied on throughout the two test de-dups. Please stay tuned to the cataloging listserv for tips from the cataloging committee regarding the de-duping script.

And as always, thanks to the Evergreen Indiana community for your cooperation.

Evergreen Indiana Pilots

Acquisitions pilot, May 19 – TBD, 2011

  • Libraries involved: West Lafayette, Andrews-Dallas, Mitchell Community Public Library
  • Tasks accomplished:
  1. Documentation from King County in Washington State reorganized for use with Evergreen Indiana
  2. Training conducted and workflows established
  3. Acquisitions user profiles created
  • Current activities:
  1. Libraries are implementing workflows
  2. ISL is attempting to set up EDI through Baker and Taylor

Payment pilot, July 1-July 31

  • Libraries involved: Jackson County, Brownstown, Jennings County Public Library
  • Tasks accomplished:
  1. Cash and checks are the only payment being received for this pilot
  2. Reports have been created that will show what each participating library owes or is owed
  • Current activities:
  1. Development of functionality for credit card payment through the OPAC
  2. Receiving Board Resolutions from other Evergreen Indiana libraries
  3. Boone County will participate in payment pilot, tentatively August 1 -31, 2011