Weekly Update – June 1, 2011
De-dupping project
Equinox will be running a de-dupping test on Thursday, June 2. After the de-dupping test runs correctly, MIS will be able to run it in production. ISL will notify the Evergreen Indiana community before and place a cataloging freeze during that time.
Circulation Committee meeting
Some tips based on discussion from the circulation committee meeting:
1. 45 day overdue notices are calculated based on a calendar year. The overdue fee is calculated based on days the library is open.
2. Grace period in 2.0
• Evergreen Indiana grants a one-day grace period, so that materials returned one day after the due date will not accrue a fine. Once the one-day grace period has passed, fines will include the charge for the grace day. For example, an item which has a 25¢ a day fine that is returned three days after its due date will have a 75¢ fine due.
• NOTE: Evergreen 2.0 does not apply a grace period when using backdating. The IT Committee and MIS staff are looking into this issue.
Holds
For questions about holds in EI, please review the Understanding and Using Holds
Some highlights from the document:
• User group profile, circulation modifier, age protection and the pickup location designation may affect the ability of a patron to place a hold. Attempts to place improper holds will generate a pop-up customer service message.
How holds are filled
• Items are captured to fill holds based on proximity. The system seeks to minimize transit time by capturing the item and assigning it to the nearest patron on the hold list. The nearest patron may not be person who has been on the hold list the longest. The system will continue to seek to fill holds with other items.
User groups and holds
• A patron’s user profile group determines the scope of the patron’s ability to place holds.
• Residents, non-residents, PLAC, outreach, temp and staff user profiles have full access to the consortium and may place holds on any library’s materials.
• Reciprocal borrowers and student profiles have access only to the member library that issued the library card. Reciprocal borrowers member library that issued the library card. Reciprocal borrowers and student user groups may place holds only on the materials owned by the library that issued the library card.
Patron Types and Holds
• Circulation modifiers determine “who” may place a hold. Although local library patrons may place holds on items owned by the local library, consortium patrons may not place holds on those items with circulation modifiers that do not transit.
• There is one exception: matching the pick-up library to the owning library when placing the hold will allow the hold to be placed. (In the case of placing a hold on a DVD, for example.)
Types of holds
Patrons may place only meta-record and title level holds. Staff may place volume and copy level holds.
eIndiana Digital Consortium
Monticello-Union Township Public Library is the newest member to join eIndiana Digital Consortium! If your library is interested in joining eIndiana Digital Consortium to gain access to OverDrive resources, contact the Evergreen Indiana Coordinator, sborger@library.in.gov.
Updates to the Troubleshooting page
A work-around for displaying a claimed returned item in a patron’s record even after the transaction has been complete is suggested under Recommended Fix [this link is no longer available].
Additions to the calendar
Testing de-dupping scripts
June 2, 2011
8:00 am – 5:00 pm
Migration
June 9, 2011
8:00 am – 5:00 pm
OverDrive committee meeting
June 14, 2011
10:00 am – 1:00 pm