February 16, 2023

Hello Evergreeners,

The Executive Committee met on Tuesday, February 14 and a LOT of work was done on behalf of the Consortium.  Here are some of the highlights.

New Member Library

The Executive Committee voted to approve the application of Pierceton-Washington Township Carnegie Public Library as the 129th public library member of Evergreen Indiana.  We are excited about helping this Class C library in Kosciusko County provide excellent library service to their community.  We are currently striving toward an August 2023 public launch and will be announcing opportunities to participate in cataloging parties soon.

New Membership Fee Tiers

The Executive Committee voted to adopt the proposed Membership Fee Tiers developed by a working group of member library directors and representatives from the Indiana State Library.  Membership fees based on these new tiers will be rolled out in a graduated manner beginning in 2024.  The new tiers are percentage based rather than the fixed amounts that previously required an annual vote by the Executive Committee.  The new tiers are as follows.

  • The percentage multiplier is multiplied by a member library’s Evaluated Annual Operating Expenditure (the lesser of the most recent report year’s operating expenditure or the average of the past five years operating expenditures).
  • The implementation percentage fee only applies to new members who join the Evergreen Indiana Library Consortium in 2024 and beyond.
Tier Percentage Multiplier Max Exp Exp Step Implementation Percentage Fee
1 0.000% $50,000 $0 0.00000%
2 0.700% $300,000 $250,000 0.17500%
3 0.725% $1,000,000 $700,000 0.18125%
4 0.750% $5,000,000 $4,000,000 0.18750%
5 0.800% $10,000,000 $5,000,000 0.20000%
6 1.000% $50,000,000 $40,000,000 0.25000%


2023 Evergreen International Conference Scholarships Available

The Evergreen International Conference is the premier event for library staff, software developers, and other stakeholders in the Evergreen ILS community to gather, learn, and collaborate on a broad range of topics related to the open-source library management software that powers our consortium and many other libraries around the world.  This year’s conference will once again be held in-person and will be hosted by the CW MARS consortium in Worcester, MA, April 25-29.  The Executive Committee voted to offer a limited number of competitive scholarships up to $2500 to allow selected individuals from Evergreen Indiana member libraries to attend the conference.  If you would like to apply for one of these scholarships, please fill out the form linked below.  Applications are due by March 15, 2023.

Evergreen International Conference Scholarship Form

Evergreen Indiana Annual Meeting – March 28

The 2023 EI Annual Meeting will be held via Zoom on Tuesday, March 28 at 1 p.m. CT/ 2 p.m. ET.  The annual meeting will last approximately one hour and will include the State of Evergreen Indiana presentation to highlight the continued successes of our member libraries and the consortium.  The 2023/24 slate of candidates for Evergreen Indiana committees will also be announced.

This year’s elections will be slightly different because of the release of the 2020 Census data.  The Executive Committee seeks nominations to fill 2 seats representing Class A member libraries and 1 seat representing Class C libraries.  The Patron Services committee seeks nominations to fill 1 seat representing Class B libraries and 1 seat representing Class C libraries.  Representatives to both the Executive Committee and Patron Services Committee serve 3 year terms.  Additionally, the eContent Committee seeks nominations to represent Class A and Class C libraries.  Representatives to the eContent Committee have open-ended terms.

To register to attend the Annual Meeting, click here.

To submit a nomination for a candidate to a committee, click here. Nominations are being accepted through March 22, 2023.

SAVE THE DATE – Evergreen Indiana Annual Conference

We will finally be meeting back in person after several years off due to the COVID-19 pandemic.  On Friday, August 18, staff from member libraries are invited to attend a one day conference full of learning and camadrie at the Garrison Conference Center at Fort Harrison State Park. This event will have no registration fee, meals will be provided, and content will be LEU eligible.  A block of rooms have been reserved at the Inn and a Thursday night reception will be held at the Harrison House.  Stay tuned for registration information to be announced first at the Annual Meeting along with a Call for Session Proposals soon thereafter.