Weekly Update – January 10, 2012
Annual report data
Each library has received their annual report data for 2011 via email. The data you received included data for the following annual report questions:
Question 10-13 List of patron types and the quantity for your library.
Question 51 e Libraries must record n/a.
Question 57 a-b Holdings are listed by shelving location. Each library must identify which items to include in Question 57a and which to include in Question 57b. NOTE: Since EI libraries count the circulations of other EI library’s items, you get the shelving locations of all those libraries.
Question 57 d-i Circulation count is listed by circulation modifier.
Question 58 a-f Holdings are listed by circulation modifier.
Question 117 Each library should run the report entitled “Q117 PLAC loans (Revised 1/6/2012)” to get their answer to Question 117 on the Annual Report. Contact Wendy Knapp or Steven Schmidt if you have any questions.
Updates to Circulation Procedures
http://www.in.gov/library/files/Evergreen_Indiana_Circulation_Procedures.pdf
Transiting lost items
1. Procedures > Checkin > Lost Items. If a circulating library receives a lost item, they should check it in. They will need to override the status, making the item available to transit back to the owning library. Add an alert in the Item Attributes Screen explaining that the item was marked lost and then checked in so that it could transit back to the owning library: Lost item checked in at [name of library] on [date]. When the owning library receives the item, they can decide based on local policy what to do with the item and associated lost fees.
Updating resident patron accounts
1. Procedures > Patron Record Management > Updating Expired Patron Accounts > Staff members choosing to update a resident patron account at a different library than the patron’s home library should create an alert in the patron’s account to notify the patron’s home library with the following text: Patron account was updated at [name of staff member’s library] on [date].
BookWhere/WebClarity Information
BookWhere is offering a 25% discount, applicable to both the per seat and site license rates for BookWhere Suite. BookWhere/WebClarity is offering two informational webinars for those interested in learning about the product:
EI libraries BookWhere webinar
General public BookWhere webinar
EI libraries BookWhere webinar
Meeting announcement
Circulation Committee meeting, Tuesday, January 17, 2012.
Meeting minutes
Executive Committee minutes from October 11, 2011 were improved and approved at the Executive Committee meeting on December 13, 2011.
OverDrive Committee minutes from October 11, 2011 were approved at the OverDrive Committee meeting on December 13, 2011.