Weekly Update – October 4, 2011
Instructions on searching the catalog before importing a new record
The goal in running the de-duping script was to streamline the catalog. We can also accomplish this by making sure that all staff members are thoroughly searching the catalog before importing a new record. This will allow us to avoid adding more duplicate bibliographic records that will need to be merged later.
Before importing a new record into the database, make sure you’ve searched the catalog for the record to which you are attaching holdings. Some tips from the cataloging manual chapter 2 on searching the database are below:
1. Advanced Search > Quick Search (left-hand column) > Search Library (middle column below search input) > Choose to search Everywhere
o Quick Search will allow you to search the catalog by ISBN, ISSN, Call Number, LCCN, TCN, or Item Barcode.
o Selecting the Search Library allows you to broaden or narrow your search results.
TIP: If you are searching for a specific bibliographic record on which to attach holdings it is a good idea to choose to search Everywhere. This way, your search results will include bibliographic records at every library.
2. Search Input > Select one of the following: Keyword, Title, Author, Subject, Series
o If you get zero results from the Advanced Search, conduct a Title and/or Author search for the bibliographic record.
http://www.in.gov/library/files/Cataloging_Training_Manual_Chapter2.pdf
Lost, damaged and claims returned items
According to Circulation Procedures, lost, damaged and claims returned items should be marked as such by the Owning library. If an item transits to your library and is checked out by one of your patrons, you are the Circulating library. At that point, if an item is lost, claimed returned or damaged, it is your responsibility to contact the Owning Library and notify them of the issue. The Owning Library should be the library to mark an item lost, damaged, or claimed returns and collect the resulting fines.
http://www.in.gov/library/files/Evergreen_Indiana_Circulation_Procedures_20110426.pdf
Barcode orders
The Indiana State Library will be placing an order on behalf of Evergreen Indiana libraries that have filled out the item and patron barcode surveys. If you are interested in ordering more sheets of item barcodes and patron library cards, please fill out the appropriate survey below. I will finalize orders on Friday, October 14 so please get your orders in before then.
2012 Evergreen International Conference websites
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