Fixed fields must be encoded according to MARC 21 standards. Accuracy is important because Evergreen relies on this data for search filters and icons displayed in the OPAC. The search filters will not work, and the incorrect icon will display if the fields are not encoded properly.
The Type (Type), Audience (Audn), Form (Form), Language (Lang), Literary form (LitF) and the first Date (Date1) fixed field elements are all tied into the Evergreen searching process so are especially important. The fixed fields mentioned below will be the most commonly used fields and codes in monograph records. For a complete look at all available fixed fields, see OCLC Bib Formats & Standards or MARC 21 Format for Bibliographic Data.
(f) means the fixed field is used for filtering in the catalog search.
#
Type #
Defines the “type” of item being cataloged. (f)
a = Language material (books, microfiche, audio-enabled devices, large print books)
c = Notated music (Scores)
d = Manuscript notated music (Scores)
e = Maps and atlases
f = Braille
g = Projected mediums (Audiovisual recordings – film and television)
i = Spoken audio recordings (Audiobooks)
j = Musical audio recordings (CD music)
k = Art
m = Computer file (video games)
p = Kit
r = Realia (Equipment, tabletop games, and objects)
t = Manuscript language material
ELvl #
Indicates how complete the information within the MARC Record is.
# = Full level. The record contains data to conform to the MARC21 Format for Bibliographic Data, National Level Full and Minimal Requirements.
7 = Minimal level. The record contains data to conform to the MARC21 Format for Bibliographic Data, National Level Full and Minimal Requirements.
8 = Prepublication level. Should only be used for On-Order records and must be updated to at least a ‘7’ once the item is in hand.
Audn #
Audience level for the item. (f)
# = Unknown or unspecified.
a = Preschool (ages 0-5) | Use for all board books and any other materials targeted at this age group.
b = Primary (ages 6-8)
c = Pre-adolescent (ages 9-13)
d = Adolescent (ages 14-17) | Use for young adult/teen material
e = Adult (ages 18+) | This should be used for books and audiobooks in adult collections. Should also be used for Rated R and Unrated movies. Movies which are Not Rated, as opposed to Unrated, may be assigned an audience as appropriate. This code should also be used for music with adult language and content.
f = Specialized | Use when the item is aimed at a particular audience and the nature of the presentation makes the item of little interest to other audiences.
g = General | g is used for movies rated G, PG, and PG-13, though G or PG rated movies specifically aimed at children may be coded as j. Most music, unless aimed at a specific audience or containing adult material, will also get a designation of g.
j = Juvenile | Use for items intended for children and young people, approximately 0-15 years. Use when a more specific code for the juvenile target (a, b, c) audience is not desired.
Lang #
The language of the item. For a list of language codes, see the MARC Code List for Languages. (f)
eng = English
fre = French
spa = Spanish
BLvl #
The bibliographic level of the record – mode of issuance, relationship of parts.
m = Monograph/Item
s = Serial
Form #
The form of the material being described. (f)
# = None of the following
a = Microfilm
b = Microfiche
d = Large print
f = Braille
o = Online
q = Direct Electronic (Audio-enabled books)
Conf #
Whether the item includes conference material (introductions, reports, etc.)
# = Not a conference publication
Biog #
Indicates if the item contains biographical material (and what kind).
# = No biographical material
a = Autobiography
b = Individual biography
c = Collective biography
d = Contains biographical information
Ctry #
The state or country of publication, production or execution. Must be 2-3 characters. For the United States, the first two characters represent the state and the third character represents the country. For a list of codes, see the MARC Code List for Countries.
Indiana = inu
New York = nyu
Toronto = onc
Cont #
Defines the type(s) of materials the item contains.
a = Abstracts/Summaries
b = Bibliographies
c = Catalogs
d = Dictionaries
e = Encyclopedias
f = Handbooks
r = Directories
y = Yearbooks
6 = Comics/graphic novels
GPub #
Is the item published by a government agency?
# = Not a government publication
LitF #
Defines the item to be fiction, nonfiction, or a specific form therein. (f)
0 = Nonfiction
1 = Fiction (not further specified)
d = Dramas
e = Essays
h = Humor, satire, etc.
j = Short stories
p = Poetry
Indx #
Defines if the item contains an index.
0 = No index
1 = Includes an index
Desc #
Form of descriptive cataloging
a = Use for AACR2 records
i = Use for RDA records
Ills #
Defines if there are illustrations in the item. May use up to four (4) codes in alphabetical order.
# = No illustrations
a = Illustrations
b = Maps
c = Portraits
d = Charts
f = Plates
j = Genealogical tables
o = Photographs
Fest #
Whether the work is a festschrift (memorial publication)
# = Not a festschrift
1 = Festschrift
Dtst #
The type of dates associated with the item (production, publication, copyright, etc.) Character used in Dtst determines where data is placed in the Date1 (f) and Date2 fixed fields.
c = Continuing resource currently published (Date1)
d = Continuing resource ceased publication (Date1 | Date2)
p = Date of Distribution/release/issue and production/recording date (Date1 | Date2)
r = Reprint/reissue date and original date (Date1 | Date2)
s = Single date (Date1)
t = Publication date and copyright date (Date1 | Date2)
Date1 #
Four digits based on character selected in Dtst. (f)
Date2 #
Four digits based on character selected in Dtst other than s.
SrTp #
Type of continuing resource.
# = None of the following.
g = Magazine
n = Newspaper
p = Periodical
s = Newsletter
Regl #
Intended regularity of the continuing resource.
n = Normalized irregular (e.g. each month except December and January)
r = Regular
u = Unknown regularity
x = Completely irregular
Orig #
Original physical form of the serial.
# = None of the following
e = Newspaper format
o = Online
q = Direct electronic
s = Electronic
Freq #
The frequency a serial is released.
# = Use when the frequence is known to be intentionally irregular
a = Annual
b = Bimonthly (issued every two months)
c = Semiweekly
d = Daily
e = Biweekly (issued every two weeks)
f = Semiannual
m = Monthly
q = Quarterly
w = Weekly
EntW #
Nature of entire work
# = Not specified
a = Abstracts/summaries
b = Bibliographies
c = Catalogs
e = Encyclopedias
f = Handbooks
y = Yearbooks
5 = Calendars
6 = Comics/graphic novels
TMat #
Type of visual material being described.
v = Videorecording
Time #
Running time for videorecordings. Three-digit numbers are used in minute form.
000 = Running time exceeds three characters
001-999 = Running time in minutes
Tech #
Technique used to create motion for videorecordings.
a = Animation (primarily)
c = Mix of animation and live action
l = Live action (primarily)
n = Not applicable
u = Unknown
TrAr #
Whether all or part of the item is a transposition or arrangement of another work.
# = No arrangement or transposition or not specified
a = Transposition
b = Arrangement
c = Both transposed and arranged
Part #
Whether the item is, or contains parts.
# = No parts
d = Instrumental and vocal parts
e = Instrumental parts
f = Vocal parts
n = No applicable (This item is NOT notated music)
LTxt #
Type of literary text on spoken word sound recordings.
# = Item is a music sound recording
a = Autobiography
b = Biography
d = Drama
e = Essays
f = Fiction
i = Instruction (How to…)
k = Comedy
m = Memoirs
FMus #
Format of a musical composition.
a = Full score
k = Vocal score
p = Piano score
AccM #
Contents of accompanying material for sound recordings, music manuscripts, or printed music.
# = No accompanying material
a = Discography
b = Bibliography
d = Libretto or text
Comp #
Form of musical composition. Uses two characters.
## = No information supplied
an = Anthems
bd = Ballads
bg = Bluegrass music
bl = Blues
cr = Carols
cy = Country music
fm = Folk music
gm = Gospel music
hy = Hymns
jz = Jazz
mp = Motion picture music
nn = Not applicable (not a musical sound recording)
pp = Popular music
rc = Rock music
File #
The type of computer file.
g = Game. File is for recreational or educational use. Usually text and software, including videogames.