As a consortium, we have made a commitment to include series information in our records whenever possible. This helps patrons and circulation staff locate the ‘next book’ or ‘first book’ of a series.
In the interest of better serving patrons, Evergreen catalogers may add series information to bibliographic records even if the series is not established in the LOC authority file.
Although series statements often appear on the title page, they are not part of the title. Series information belongs in a 490 field, not the 245.
Series name in the 490 field #
Transcribe the name of the series in the 490 field exactly as it appears on the item in hand. You can take the series name from anywhere on the resource – title page, dust jacket, disc surface, container, etc. This field has no ending punctuation. Sentence case is optional, but preferred regardless of the series case on the item in hand.
If the series in question is one patrons may wish to follow, you will want to trace it by adding an 8XX field (see below). If the series is not one that would be of particular interest to patrons (“Penguin Classics” or “Thorndike Large Print”, for instance), you may not want to take the time to trace it.
490 field, 1st indicator:
1 = series is traced 0 = series is not traced
If no series statement can be found on the item, but it is part of a recognized, traceable series, enter the series name as it appears in the 8XX entry in the 490 in brackets.
490 1\$a[Alex Cross series] ;$v[Book 1]
800 1\$aPatterson, James,$d1947- $tAlex Cross series ;‡v01.Tracing a series (8XX field) #
The objective of tracing a series is to have a common series name in all the records for that series. The series name as it appears in your item may not be the same as the name used previously by the publisher. Tracing a series may make it easier for staff and patrons to locate the book or media.
Always use the authorized series name within the Evergreen Indiana authority file if available. If there is no authorized series entry in Evergreen Indiana, then check the Library of Congress for an authorized series entry. Do a title or name/title search on the Library of Congress Authorities website: http://authorities.loc.gov If not familiar with this website, utilize the ‘help’ features. Never assume that the series name used in the book is the authorized one in the Library of Congress.
If there is no authorized series name in the Evergreen Indiana authority file or Library of Congress authorities, Evergreen Indiana rules allow for the use of a locally established series name. First, look for other titles of the series in Evergreen and check the 8XX fields for an existing locally established name. If none is found, use the following criteria to establish a series name:
- Transcribe the series name as it appears on the item in hand.
- If no series name can be found on the item, check the author’s official website.
- If no series name is found on the author’s website, use a database such as FantasticFiction.com, NoveList (subscription required), or Goodreads.com.
Which field to use: the 800 or the 830? #
Use an 800 field to trace a series if the same primary author writes all titles in the series. Use an 830 field if multiple primary authors write the series.
800 1\$a(Author name as it appears in the 100 field).$t(Authorized or standard series name) ;$v(series number).
830 \0$a(Name of series) ;$v(series number).Tracing Manga Series #
Many authorized headings for translated mangas are in their original language; therefore, the series titles are not as searchable for patrons using the series input option within the catalog. However, most manga series names are the books’ titles so they appear in the 245 field with numerical values and part information when available.
=100 1\$a Toboso, Yana,$d 1984-$0(EG-IN)1398382
=245 10$aBlack butler.$nXV /$c Yana Toboso ; [translation, Tomo Kimura ; lettering, Alexis Eckerman].
=100 1\$aTabata, Yūki,‡0(DLC)no2016145424$eauthor,$eartist.
=245 10$aBlack clover.$n4,$pThe crimson lion king /$c story and art by Yuki Tabata ; translation, Taylor Engel, HC Language Solutions, Inc.Including a 490/8xx field is appropriate, but not required. Use the authorized heading if available.
=100 1\$aToboso, Yana,$d 1984-$0(EG-IN)1398382
=245 10$aBlack butler.$nXXVI /$cYana Toboso ; translation: Tomo Kimura ; lettering: Bianca Pistillo.
=490 1\$aBlack butler ;$vXXVI
=800 1\$aToboso, Yana,$d 1984-$tKuroshitsuji. $lEnglish ;$v26.For easier searching, patrons and staff are recommended to search the manga title using a Keyword or Title search option in the catalog.
Series with Multiple Names and Multiple Authorized Headings #
There are a number of instances when a series is known by multiple titles, and more than one heading is authorized. When this occurs, both authorized headings should be included in the bibliographic record. Use brackets in the 490 fields for information not found on the item in hand.
=100 1\‡a Feehan, Christine,$0(DLC)no 00008349,‡e author.
=245 1\‡a Dark legacy /‡c Christine Feehan.
=490 1\‡a A Carpathian novel ;‡v [31]
=490 1\‡a [Dark series] ;‡v[31]
=500 \\‡a Series information (Dark series) from NoveList.
=500 \\‡a [Dark series #30 when not including eBook only Dark Crimes]
=800 1\‡a Feehan, Christine.‡t Carpathian novel ;‡v 31.‡0(EG-IN)1453835
=800 1\‡a Feehan, Christine.‡t Dark series ;‡v 31.‡0(EG-IN)1453835Series with Multiple Names but One Authorized Heading #
Both series names may be entered in the record, but only the authorized name should be traced. Use a non-traced 490 for the unauthorized series name and a traced 490 for the authorized.
=100 1\‡a Cussler, Clive.‡0(DLC)1199697
=245 10‡a Nighthawk :‡ba novel from the NUMA files /‡cClive Cussler and Graham Brown.
=490 1\‡a A Kurt Austin adventure ;‡v [book 14]
=490 0\‡a A novel from the NUMA files ;‡v [book 14]
=500 1\‡a Series numeration for NUMA files from Fantastic Fiction.
=700 1\‡a Brown, Graham,‡d1969-‡e author.‡0(EG-IN)1408374
=800 1\‡a Cussler, Clive.‡t Kurt Austin adventures ;‡v14.‡0(EG-IN)696857Titles That Are Part of Multiple Series #
Series crossovers will use a 490/8xx combination for both series titles. If the second series title is not authorized, follow the Tracing a series procedures. Use brackets for information not found on the item in hand.
=100 1\‡aJance, Judith A.‡eauthor.‡0(DLC)797415
=245 10‡aDance of the bones /‡cJ.A. Jance.
=490 1\‡aJ.P. Beaumont ;‡v[book 22]
=490 1\‡a[Walker family ;‡vbook 5]
=500 \\‡a"A J.P. Beaumont and Brandon Walker novel"--cover.
=500 \\‡aSeries numerations taken from author's website.
=500 \\‡aWalker family series information taken from author's website.
=800 1\‡aJance, Judith A.‡tJ. P. Beaumont mysteries ;$v22.‡0(EG-IN)1450658
=800 1\‡aJance, Judith A.‡tWalker family ;‡v05.Series numeration #
Adding the series number to the 490/8XX fields is optional but encouraged. If you obtain the series number from a source other than the item in hand, put the number in brackets in the 490 field and add a 500 field identifying the source of the numeration. Do not put the number in brackets in the 8XX field.
Omit description such as “#”, “bk.”, or “volume” from the 8XX field but you can include them in the 490.
All numbers in the 8XX field should be 2-digit or more (03 instead of 3 or 003 if there are 100 or more works in the series). Series numbers in both fields go in a subfield v, which is always preceded by a semicolon.
490 1_ ‡a A Virgil Flowers mystery ; ‡v [bk. 5]
500 __ ‡a Series numeration from goodreads.com.
800 1_ ‡a Sandford, John, ‡d 1944 Feb 23- ‡t Virgil Flowers novel ; ‡v 05.
490 1_ ‡a Hearts of Middlefield novel ; ‡v Book 3
800 1_ ‡a Fuller, Kathleen. ‡t Hearts of Middlefield ; ‡v 03.
490 0_ ‡a Pelican Books
490 1_ ‡a Harlequin intrigue ; ‡v #1344
830 _0 ‡a Harlequin intrigue ; ‡v 1344.Novellas #
Some authors write novellas as part of an established series. When adding series numeration to a novella record, transcribe the 490 field as it appears on hand. Add brackets around information that is taken from another source. Do not add a number to the 8xx field, but include a 500 note field with numeration information by the author or by the alternative source.
490 1_ ‡a A tales from Ivy Hill novella ; ‡v [book 3.5]
500 __ ‡a Novella released after book 3 in series.
500 __ ‡a This novella is #3.5 in the series.
800 1_ ‡a Klassen, Julie, ‡d 1964- ‡t Tales from Ivy Hill.
490 1_ ‡a [In death series ;‡v [book 7.5]
500 __ ‡a Series numeration from Goodreads.
500 __ ‡a This novella is #7.5 in the series.
800 1_ ‡a Robb, J. D., ‡d 1950- ‡t In death novel.Novellas are commonly published as a collection in a single volume with each title frequently authored by a different person. When the novellas are a part of a series, follow the instructions for omnibus print resources and use 490/8xx fields for each title. Include a 500 note for source information.
490 1_ ‡3 Interlude in death :‡a[In death novel ;‡vbook 12.5]
490 1_ ‡3Kinsman :‡a[Kinsman series ;‡vbook 0.5]
490 1_ ‡3Immortality :‡a[The immortals series ;‡vbook 0.5]
490 0_ ‡3Magic like heat across my skin :‡a[Anita Blake, vampire hunter ;‡vbook 10 excerpt]
500 __ ‡a Series information taken from Goodreads and authors’ websites.
500 __ ‡a Interlude in death is #12.5 in the In death series by J.D. Robb.
500 __ ‡a Kinsman is #0.5 in the Kinsman series by Susan Krinard.
500 __ ‡a Immortality is #0.5 in the Immortals series by Maggie Shayne.
500 __ ‡a Magic like heat across my skin is the first 6 chapters of Narcissus in chains by Laurell K. Hamilton.
800 1_ ‡3 Interlude in death :‡aRobb, J. D., ‡d1950- ‡tIn death novel.
800 1_ ‡3 Kinsman :‡a Krinard, Susan. ‡t Kinsman.
800 1_ ‡3Immortality :‡aShayne, Maggie. ‡t Immortals.Older MARC records may contain series statements in a 440 field. This field is obsolete. Delete the field and replace with the correct 490/8XX fields.
Both the 490 and 8XX fields are repeatable if the item is a part of multiple series or part of a parallel titled series.
Some publishers have been known to change the name of the series even though there are no other changes for the book, including the ISBN, publishing information, and pagination. In those cases, please include both series in the 490 and 8XX fields. There should also be a 500 note in the record as well that states the book may be published under either series name. Here is the example:
490 1_ ‡a Hello reader
490 1_ ‡a Scholastic readers
500 __ ‡a Book may be published under either series name.
830 _0 ‡a Hello reader.
830 _0 ‡a Scholastic reader.To source series numeration entries, catalogers are encouraged to work down this list of resources in order to assign the numeration:
- Series numeration as it appears on the item
- Author’s/Publisher’s website
- NoveList (currently in the Evergreen Indiana catalog)
- Fantastic Fiction
- Good Reads
- FictionDB
- FactFict