Members Present: #

 Charles Lemme (Hussey Mayfield)

Jocelyn Lewis (ISL – non-voting member)

Kayla Morris (Newburgh-Chandler)

Sandra Osborn, secretary (Mooresville)

Emma Richey (Eckhart) 

Monica Riley, chair (Jackson County)

Arlene Reynolds (Henry Henley)

Anna Roberts (Greenwood)

Catherine Roberts (Shelby County)

Jennifer Steffey (Noble County)

Christie Whitton (Peabody)

Members Not Present:

Anita Brown (Kendallville)

State Library Staff:

Courtney Brown

Britta Dorsey

Guests included:

Sarah Childs  (Hussey Mayfield)

Jonathan Redmon (Monticello)

1. Call Meeting to Order
   1. Chair Monica Riley called the meeting to order at 10:03 AM.
2. Roll Call
   1. Roll call was taken
   1. Quorum was met. 
3. Approval of Agenda
   1. Agenda was approved on a motion by Sandra, seconded by Emma.
4. Approval of the Minutes from October 3, 2024. Minutes were approved on a motion by Kayla, seconded by Sandra. 
5. Indiana State Library Report. Provided by Courtney Brown. 
   1. Upgrade
      1. The upgrade went well. Courtney reported that for the next upgrade, they will ask committee members to test the upgrade to help things go smoother and test bugs. 
   1. Membership
      1. Brook Iroquois Washington Public Library has submitted an application to join E.I., and it will go to the executive committee next week. Some other libraries are also in discussions to join the consortium. 
   1. Strategic Plan
      1. They have received over 600 survey responses. 
6. Training and Support Report
   1. Britta shared training numbers. 41 have completed basic cataloging training, and 29 completed advanced cataloging. There are 19 new Cat1s. She is working on updating permissions for those who completed the cataloging and local admin refreshers. 
7. Unfinished Business
   1. Cataloging Procedures Guide. Britta reported that she is working on links and rewording of some passages. She also noted that the cataloging permissions information is in both the procedures and policies. She asked if it should only be in policies. The consensus was that it was okay for this information to be in both. No need to move. 
   1. Cataloging Policy
      1. Status of Cat3. Britta asked if the Cat3 definition should be added to policy. She will draft a policy for this. 
      1. Subject heading policy and procedure consistency. There was further discussion on the requirement to record a LCSH in records. The consensus was that we should continue to require an LCSH, but also can use other established headings. These should be recorded properly with a second indicator of 7 with a $2 with the code for the established vocabulary. Britt and Monica will write this up. 
   1. New circulation modifier recommendation from PSC. The Patron Services Committee has recommended two new circulation modifiers – High Demand and High Demand-Limited. These allow only one of these items to be checked out at a time, primarily to limit a person checking out multiple WiFI Hotspots. The discussion was that it would be useful and we encourage the approval. 
8. New Business
   1. Permissions for Circ Profiles. This is for Circ staff to add holdings.
9. Public Comment. None.
10. Announcements. None. 
11. Next meeting: 10am ET, 9am CT February 6 , 2025, via Zoom. Meeting was adjourned on a motion by Kayla and seconded by Christie.